South Western Federation of Museums and Art Galleries

Trustee (University of Exeter Relationship Manager) - South West Fed

Join this enthusiastic and innovative group who lead an independent organisation working at the forefront of the cultural sector in the South West.

This is a fantastic opportunity to represent the heritage sector, work with colleagues and engage with other partners as part of a committed and passionate group of Trustees focussed on driving the success of this unique member organisation.

Our Board roles are suited to anyone who is keen to apply their skills and knowledge to benefit the sector, develop experience of working at Board level and enhance professional networking circles.

The role of University of Exeter Relationship Manager is one of the key board roles available this year.


Honorary Treasurer Role Description

Main Tasks and Responsibilities
All South West Fed Board members are required to act as charity trustees and company directors, responsible under the Companies Acts and the Charities Act for the day-to-day management and administration of the Charity, agreeing to be registered at Companies House and the Charity Commission accordingly.

1. To attend Board meetings and play an active part in the discussions and activities of the South West Fed.

2. To liaise between the South West Fed Board and the University of Exeter (UoE).


3. To work closely with the Impact and Partnership Development Manager (UoE) to identify opportunities for the South West Fed and its membership that support delivery of the South West Fed’s vision and mission. This is in line with the Memorandum of Understanding (MoU) between the two organisations.

4. To report progress and updates to the Board, to enable those opportunities to be considered (and delivered) through information gathering, research and conversations.

5. To help facilitate delivery of opportunities where appropriate e.g. by being the key point of contact, or using your knowledge and skills to develop shared ideas.

6. To promote the activities of the MoU both internally and externally, providing comms when needed e.g. website text; blogs; press releases, in collaboration with the Communications and Marketing Secretary and Development Officer.


7. To represent the South West Fed at UoE events if required.

8. To liaise with the South West Fed Development Officer to ensure information about the university on the South West Fed website is accurate and up to date. If possible, to upload material onto the pages themselves. To also advocate the university contributing material to the website.

9. To receive emails from fellow board members and respond as needed.

10. To work closely with the membership officer to recruit new members from within the university, identifying possible new recruits and taking recruitment literature to all university meetings and other suitable meetings/events.

11. To attend local South West Fed Forum meetings and Annual Conference/AGM if possible

12. To sit on appropriate working groups and sub-committees of the Board to support the delivery of the South West Fed’s Forward Plan and represent the South West Fed at external meetings as required.


Skills, experience and outlook required

1. A passion for museums and an interest in the people who work in them

2. A commitment to the South West Fed and a strong desire to increase its impact in the region.

3. The ability to work in partnership/collaboratively or an interest in developing those skills

4. The ability to think and act strategically, especially in relation to identifying appropriate opportunities for the South West Fed, or an interest in developing those skills

5. An interest in the Higher Education sector and the opportunities for heritage within that

6. An interest in the heritage sector in the SW and the role of heritage more generally

7. A commitment to the South West Fed and its membership

Time commitment

The Board currently meets 4 times a year and there is the preparation for and follow up after the meetings. In addition, there are quarterly meetings with the Impact and Partnership Development Manager, University of Exeter. These can be held in person in various locations across the SW, or via Skype or similar.

General Board Member Duties

• To ensure that the South West Fed complies with its constitution, charity and company law and any other relevant legislation or regulations

• To ensure that the South West Fed pursues its objects as defined by its constitution and uses its resources exclusively in pursuance of its objectives

• To contribute actively to the role of the Board of the South West Fed

• To safeguard the good name and reputation of the South West Fed and behave in a professional manner, keeping matters confidential where appropriate

• To ensure the efficient and effective administration, including financial stability of the South West Fed’s business (including any fundraising activity) carried out by, or on behalf of, the South West Fed

• To take a considered, proportionate and balanced approach to risk management

• In addition to the above duties, each Board member should use any specific skills, knowledge or experience to help the wider Board make sound decisions and in particular, take a pro-active interest in any particular areas of expertise

Board Member Qualities

Skills/Experience/Knowledge:

• Active listener/inclusive

• Dealing with people in different situations

• Awareness of our audience

Behaviours:

• Commitment to improving best practice in the sector

• Time commitment/attendance – see related expectation below

• Ambassador

• Willingness to share skills

• Willingness to learn and develop

• Adherence to best practice/ethical/good governance

• Scrutiny

• Facilitator/respectful of others

• Open minded

• Open to change

• Approachable

• Positive attitude

• Team player

Background:

• Understanding of/interest in/enthusiasm for the heritage sector

• Networked (desirable)

Expectations of a Board Member

Being on the Board can be a really rewarding activity as long as you are prepared to engage and work to deliver the activities of the South West Fed!

To be an individual member of the South West Fed.

Trustees must be available to attend at least 50% of all scheduled Board meetings held in any calendar year and any general meetings of the South West Fed’s members as may be required from time to time.

Trustees may also be expected to represent the South West Fed at various advocacy events and in meetings with key stakeholders.

Attendance at, and support for, the South West Fed’s Fora and Conference events is strongly encouraged.

Sit on working groups and sub-committees of the Board to support the delivery of the South West Fed’s vision.

Support fundraising for the South West Fed.

Promote the role of the South West Fed and encourage individuals and institutions to recognise the benefits of joining the South West Fed as a member.

All Board members must read The Essential Trustee: what you need to know, what you need to do (CC3) published by the Charity Commission or any subsequent publication.

The Board needs to maintain its enthusiasm, enjoyment and reward – a key factor of volunteering for something!

A full induction is provided which covers the following areas:

• Briefing on the role of the South West Fed, charitable role and the responsibilities of good governance

• Provision of information about South West Fed’s vision, current Forward Plan and finances

• Details of available travel expenses and claims process

• Training in website administration and other communication channels

• The role is not accompanied by any financial remuneration



About the South West Fed


Our Vision

A flourishing and confident heritage community in the South West

Our Mission

Creating opportunities to connect and inspire the heritage community across the South West, for the benefit of organisations and their audiences.

What We Do

We promote a culture of shared learning across the region by connecting members with each other, with relevant partners, and with the wider sector.

Members develop skills from our events and by being directed to other CPD opportunities in the region and beyond.

Resources and information provided through our website, eBulletins, newsletters and social media give members and others in the sector guidance, ideas, advice and the latest news.

We champion the value and benefits of the South West’s museums, art galleries and heritage sites.

We provide an umbrella body for regional subject specialist groups [currently, the SW Implement Petrology Group]

Governance

The South Western Federation of Museums and Art Galleries (the South West Fed) is a voluntary subscription-based organisation, representing the heritage sector in the South West of England. It is a company limited by guarantee (No 05536131) with charitable status (charity No 1113399).

The South West Fed is managed and administered by its Board of directors (trustees), elected in accordance with its constitutional rules to fulfil certain roles as required from time to time. All Board members are required to act as directors and charity trustees, responsible under the Companies Acts and under the Charities Act for the day-to-day management and administration of the Charity and agree to be registered at Companies House and the Charity Commission accordingly.

A copy of the South West Fed’s Articles of Association and Rules can be found on our website.


How to Apply

To register your interest in joining our Board as University of Exeter Relationship Manager, please read the Role Description and indicate that this is your preferred role using the nomination form available on our 'Get Involved' page here. You will then be put forward to participate in a member’s vote at our AGM, when members and Trustees will confirm the new members of our Board.


Whilst nominations can be received up to and including the AGM on the 4th July, we would encourage anyone interested to contact the Chair (by emailing info@swfed.org.uk ) by the 14th June to discuss this or any other role on the Board.


Organisation name: South West Fed

Contact name: Claire Dixon

Contact email:

Contact website: https://www.swfed.org.uk/about-us/get-involved/

Type: Volunteering

Location: South West

Deadline for completed applications: Thursday 04 July 2019

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