South Western Federation of Museums and Art Galleries

Finance Assistant - Holburne Museum

Bath’s highly acclaimed Holburne Museum is seeking a part-time (flexible hours) Finance Assistant to support the smooth running of the Finance Department.

Job Title: Finance Assistant Reports to Head of Finance

Hours: 18 hours per week [0.48FTE]

Salary £20-£22,000k pa (pro rata) depending on experience

Responsible for sales ledger and purchase ledger transactions, bank reconciliations and for assisting with other financial transactions and reporting.

JOB PURPOSE The post holder will provide book keeping for 2 legal organisations: Charity - Holburne Museum Trust Company and Trading company - Holburne Museum Trading Company Ltd MAIN


  • Sales and Purchase Ledgers: Raise all sales invoices, All purchases and sales invoices coded & entered onto finance system – Sage, Prepare and set up payment runs, Ensure all supplier and customer statements are reconciled on a regular basis
  • Bank postings and reconciliations [3 main bank accounts] on a monthly basis Petty Cash
  • Responsible for petty cash: Reconciliation on a monthly basis, Business card & Staff expense forms,
  • Process, code and post to Sage EPOS/DATABOX, Export Sales data from both systems, check and post to Sage, Streamline analysis and postings VAT, Run and initial check of draft quarterly VAT returns for both entities
  • Management Accounts – assistance on quarterly basis, Prepare budget holder reports, Other ad hoc reports when required
  • Other financial management reporting: Collect and enter data for various financial spreadsheet reports KPI, Weekly KPI reports preparation
  • Other duties: Carry out general finance duties including posting of journals, Assisting with the preparation of the year end accounts for audit


The following experience and skills are essential:

  • Excellent numeracy and literacy skills with attention to detail and accuracy
  • Good Microsoft Office Skills, particularly Excel and Word
  • Good working knowledge of Sage 50 Accounts
  • Familiar with business principles and practices
  • Excellent communication skills
  • Ability to manage work to strict accounting deadlines
  • Ability to investigate and analyse financial data
  • Ability to work on own initiative
  • Professionalism and honesty

No CVs please, submission by application form only Closing date for applications: 9 August 2019 Interviews: Week commencing 19 August 2019 By application form only please (no CVs). Application form and full details can be found on

Organisation name: Holburne Museum, Bath

Contact name: Vanessa Wells

Contact email:

Contact phone number: 01225388546

Contact website:

Type: Part-time (permanent)

Salary: £20,000 - £22,000 pa pro rata depending on experience

Location: Bath

Deadline for completed applications: Friday 09 August 2019

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